GPS tracking for rental carsCar rental: where the vehicle is and how it came back
With rental vehicles you are not tracking your own employees but your own property, driven by someone else. That changes both what is useful to you (mileage between hires, keeping to the agreed area, condition on return) and what you are obliged to put in place before you switch the device on.
Pilot: 30 days without a subscription on 2 vehicles · data processing agreement included
Car 4 left Airport at 18.10.2026 14:36
Car 2 started moving at 18.10.2026 02:14
Car 7 alarm: Power Cut at 18.10.2026 01:48
What actually changes
Kilometres between hires
Pick the hire window in the Mileage report and you have the kilometres driven, with dates, without copying anything off the odometer. On Pro, both readings come from the dashboard odometer, and the fuel level at hand-over and return comes from the vehicle too.
When a mileage limit is part of the contract, the difference between what was agreed and what was driven is a subtraction with dates, not an argument at the desk.
Example hire on Pro: both readings come from the vehicle's dashboard, not from the hand-over sheet.
Places and the agreed area
Rental agreements often limit where the vehicle may go. Places (zones) do exactly that job: you draw an area around the airport, the city or the country, and get an alert when the vehicle leaves it.
Alerts can also be limited to set hours, so a car that should be standing overnight sends a push the moment it moves.
Example hire. The alert arrives the moment the car leaves the area, not when it comes back.
A vehicle that is overdue
The last known location and the movement history are the first thing you need when a vehicle does not come back on time. That does not replace reporting it to the authorities and it is not a recovery service, but it shortens the path from guesswork to a concrete fact.
The device is fitted out of sight on permanent power. If someone unplugs it, you get an alert straight away, and the last position stays on record. Towing and signal jamming raise alerts too.
The renter is a data subject too
This is the part most often skipped in practice. When you track a vehicle driven by your customer, you are processing their personal data, not just your own business data. Tracking therefore has to be written clearly into the rental agreement, with an explanation of its purpose and duration, rather than buried there as an unpleasant surprise.
The purpose should be limited and specific: protecting the vehicle, checking the agreed area and the mileage, not general surveillance of a person's movements during the hire. This is general information, not legal advice; check the wording in your contract with your own lawyer.
Three more pushes a rental desk relies on.
Car 5 alarm: Tow at 18.10.2026 03:05
Moving with the ignition off. The alert comes while it happens.
Car 1 service due: Registration at 20.10.2026 07:00
Reminders by date for registration, insurance and inspection, or by kilometres for the service.
Car 4 entered Airport at 20.10.2026 08:52
The return time is on record without anyone at the desk checking.
Example alerts in the app's wording. Vehicle and place names are demo values.
Four things that must be in place
A clause in the rental agreement
Tracking, its purpose and its duration must be written into the agreement the renter signs, clearly and not in small print.
A limited purpose
Protecting the vehicle, the agreed area and the mileage, not general surveillance of where the customer spent the weekend.
Who has access internally
Individual movements should be visible only to someone whose job it is. The platform supports multiple accounts, so access can be separated.
Retention period
History is kept for 6 months on Basic and 12 months on Pro and Fleet. A longer period requires a specific, documented reason.
Questions from rental companies
01Am I even allowed to track a vehicle hired out to a customer?
Tracking your own vehicle is legitimate, but it involves processing the renter's personal data. The conditions are that it is clearly stated in the rental agreement, that the purpose is limited and that the data is not used for anything else. This is general information; check the wording with a lawyer.
02Can the engine be immobilised remotely?
Yes, as an add-on with a relay, on request and after a test. It acts only at walking speed, for safety. It is not part of any plan by default.
03Can you see the fuel level when the vehicle comes back?
Yes, with Pro on compatible vehicles, because it is read from the vehicle itself: the fuel level at hand-over and at return, next to the dashboard kilometres. Availability depends on the model and is confirmed before we quote.
04What if the customer finds the device?
The device is fitted out of sight, but its existence should not be a secret; that is exactly why tracking is stated in the agreement. A device that is discovered and mentioned nowhere is a problem; one that is properly set out is not.
Start with two vehicles from your fleet.
The pilot runs for 30 days on two of your cars, without a subscription, for fleets of at least 5. The data processing agreement comes with it.
2 vehicles · 30 days · no subscription
Two vehicles from your fleet, tracked in daily work. No subscription for the 30 days.
The devices stay yours
You pay the two devices with installation at the normal price, and they stay yours whatever you decide.
No deposit
Nothing to put down before the pilot, and nothing to remove after it.
You decide at the end
The pilot never turns into a contract by itself. Fleets of 3–4 vehicles start as regular clients from day one.
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